LICENSING ACT 2003 PREMISES LICENCE GRANTED BY EXETER CITY COUNCIL TO MATTHEWS HALL

ANNEXE 1 - MANDATORY CONDITIONS

There shall be no sale or supply of alcohol when there is no Designated Premises Supervisor (DPS) in respect of this premises licence or at a time when the said Premises Supervisor does not hold a personal licence or when his/her licence is suspended.

Every supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.

Any person used to carry out a security activity must be licensed by the Security Industry Authority.

Admission of children (under the age of 18) to any exhibition of films must be restricted in accordance with the film classification body designated as the authority under Section 4 of the Video Recordings Act 1984.

Where the film classification is not specified or the relevant licensing authority has notified the premises licence holder under Section 20 (3)(b) of the Licensing Act 2003, the admission of children must be restricted in accordance with any recommendation made by the Licensing Authority.

ANNEXE 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE

Contact telephone numbers for committee members will be available on the premises and displayed in such a manner that they can be read from outside, these will also be available on the Village website and on any distributed information such as the booking form.

The resident caretaker shall normally be present during licensable events and shall be a personal licence holder.

When alcohol is being sold on the premises a member of the committee or someone appointed by the committee who is a personal licence holder shall be present.

All hirers will be provided with a copy of the operating schedule and licensing conditions and have their attention drawn to any areas that specifically affect their function.

The committee shall ensure that:

a Fire and Electrical Safety Risk Assessment shall be completed every 5 years (or less if required by legislation) and the results recorded.
all electrical supplies are covered by Residual Current Devices (RCDs).
hirers shall keep shut all external doors and windows during events involving amplified music or speech.
hirers shall ask patrons to leave quietly and quickly.
hirers shall not erect decorations of a combustible nature.
hirers do not use unauthorised heating appliances.
hirers do not use portable Liquid Petroleum Gas (LPG) appliances.
when alcohol is sold signage will be displayed to indicate that it is the right of bar staff to insist on identification and to refuse sales to underage persons, person considered drunk or persons that are purchasing alcohol for underage persons or person considered drunk

Only a valid Passport, Photo card Driving Licence or ID carrying the PASS logo will be accepted as proof of age.

PEL Embedded Restrictions

There shall be no admissions to Disco type events after 22:30.

Indoor sporting events shall exclude promotion or professional boxing.

Attendants

Throughout the time when the public are present, there shall be no less than one attendant per 250 persons or part of that number.

If the persons present are predominantly children, there shall be at least two attendants per 100 persons or part that number

If the number of persons present on any floor or tier above or below ground level does not exceed 100, there shall be at least one attendant on duty on each floor unless the persons are predominantly children when there shall be at least two.

If the persons present on any floor or tier exceeds 100 there shall be at least two attendants on duty.

If the persons present are predominantly children and are situated on any floor or tier above or below ground level, and the number exceeds 100, there shall be at least four attendants per 100 persons or part of that number.

The licensee, cashier or similar staff shall not be counted as attendants, nor shall doormen, except those attending a door leading directly into the auditorium.

The attendants referred to above, shall be trained in the action to be taken in the event of a fire or other emergency.

All attendants shall wear either distinctive clothing or suitable armbands.

Marking of Doors

The word 'PRIVATE' or the description of the room to which the door leads shall be painted in letters not less than 25mm in height on any door which does not lead to an exit.

Smoking

Smoking will be prohibited within the stage area and dressing rooms and notices should be prominently displayed to this effect.

Hypnotism

No person shall at the premises (other than as provided by section 5 of the Hypnotism Act 1952) give any exhibitions, demonstrations or performance of hypnotism, mesmerism, or any similar act or process which produces or is intended produce in any other person any form of induced sleep or trance in which the susceptibility of the mind to suggestion or direction is increased or intended to be increased.

Maximum Number of Persons

On all occasions when the premises is used for public entertainment the number of persons admitted shall be no more than 280.

Licence issued 19 October 2005

OPERATING SCHEDULE

A. General all four licensing objectives

A1 The management committee will, through a written hiring agreement, require all hirers holding licensable activities to comply with the safety points relating to the management of premises. The committee will, as managers of the premises, endeavour to provide premises which are safe for public use (where the committee is organising a function itself it will also comply with the points hirers would usually be expected to comply with). The Conditions for Hire and Hall Manager will draw the attention of hirers to these conditions and acquaint them with the location and use of the Hall's emergency equipment, evacuation procedure and “In Case of Fire” instructions. The Hall Manager will also draw the attention of hirers to the need to avoid the creation of public nuisance or disorderly and drunken behaviour.

A2 Contact telephone numbers for committee members will be available on the premises in case of difficulty. They will also be displayed in such a manner that they can be read from outside of the premises. In addition, these details will be held on the Village Web Site and on any distributed information such as the Booking Form.

A3. The Resident Caretaker will normally be present during all licensable events. He will be a Personal Licence Holder.

B. Prevention of crime and disorder

B1. All Hirers will be provided with a copy of the Operating Schedule and Licensing Conditions and have their attention drawn to any areas that specifically affect their function.

B2. The Hall is not fully open to the Public and attendance is normally only at pre-booked events. The Management Committee will ensure that Hirers are made fully aware of their responsibility to ensure there is no drunken or disorderly behaviour. The Committee have the ability to insist on deposits and use this to emphasize the need for Hirers to operate strict control. The Management Committee reserve the right to attend any function.

B3. Where Hirers are intending to employ door supervisors we will require that they are correctly registered with the SIA, display the correct name badge, if more that one, ensure that one is female. Door supervisors will ensure that capacity limits are controlled

B4. Where Alcohol is being sold under the Premises Licence (i.e. not via a Temporary Event Notice arranged by the Hirer), a Member of or someone approved by the Management Committee will be present. This person will be a Personal Licence Holder (normally the Resident Caretaker), even if the person is not the DPS.

C. Public safety

C1 Committee will:

Carry out a Fire and Electrical Safety Risk Assessment every 5 years and record the results.
Ensure all electrical supply is covered by RCDs (Trips).
Provide hirers with a copy of the Operating Schedule and Licensing conditions.
The Gas System is inspected annually and a satisfactory certificate obtained
The maximum occupancy figure for the premises is 280

C2. Hirer will:

Ensure adherance to the Conditions of the Operating Schedule.
Ensure that details of all instances of concern within the category of Public Safety are provided to a Member of the Management Committee no later than the day following an incident.
Shall not erect decorations of a combustible nature (eg polystyrene or cotton wool) without the consent of the Management Committee.
Shall not use unauthorised heating appliances when the premises are open to the public without the consent of the management committee. Portable Liquid Petroleum Gas appliances shall not be used.

D. Prevention of public nuisance

D1 Hirers will undertake:

to keep shut all external doors and windows during events involving amplified music or speech likely to give rise to noise
to ask patrons to leave quietly and quickly

E. The protection of children from harm

E1. Committee will:

Provide premises which are safe for the use of children as far as possible.
The Designated Premises Supervisor will ensure that people are in place to supervise the Bar and understand the conditions of the Licence. Either the DPS or a person appointed by the DPS and/or Committee Member will be present whenever the sale of Alcohol is being permitted under the terms of the Operating Schedule or Premises Licence (not a Temporary Event Notice).
When the sale of Alcohol is being permitted under the Terms of the Operating Shedule or Premises Licence (not a Temporary Event Notice) signage will be made available to indicate that it is the right of the Bar Staff to insist on identification and to refuse sales of alcohol to underage persons, persons considered drunk or persons that are purchasing alcohol for another person considered drunk. Where identification is requested, the identification that is acceptable is a Photo ID (Portman Card, Passport or Driving Licence)

E2. Hirer will ensure that:

No alcohol shall be supplied to those aged under 18, unless they are eating a table meal, in which case no alcohol shall be supplied to those under 16.
No children shall be allowed on the premises unless accompanied by an adult supervisor between the hours of midnight and 5 am.
No children shall be admitted to films or other performance who are below the age classification for the film, Video/DVD or Play or show being performed.
Adult supervisors shall be provided as per the fire safety figures given above
Bullying, shouting, physical violence, sexism and racism towards children should not be permitted.